Writing an agenda

Use this simple agenda as a model when compiling agendas for similar meetings. Number each item, and assign a start time to each for the benefit of any attendees who are not needed for the entire meeting.

Committee Meeting Agenda 6 th April; 11 a.m. Green Dragon Hotel 1 . (11.00) Appoint a chairperson 2. (11.10) Apologies for absence 3. (11.15) Approve last meeting’s minutes 4. (11.30) Matters arising from last meeting 5 . (11.45) Correspondence) (12.00) Refreshments 6. (12.15) Finances 7. (12.45) Special business 8 . (13.00) Other motions 9. (13.15) Any other business (AOB - Разное) 10. (13.35) Next meeting’s details

Agenda is headed with date, time, and location of meeting. Each item is numbered. Start time is allocated for each item. Details of next meeting are included at end of agenda.

Appendix 2

An example of formal minutes

Minutes of a Board Meeting held at the Registered Office of

REES AND GREENWOOD LIMITED

on Wednesday 9 December 2009 at 10 30 am

Present: Mr Ashley (in the Chair) Ms. S.R. Gilroy

Mrs. B. Coultate Mr. N W Langham

Mr. T.A. Thorne Mr. R.G. Sheddon (Secretary)

Apologies for absence were received from Mr. P.Green and Miss S. Shelton

162 Minutes of the last meeting

Minutes of the meeting held on 14 August 2009 were taken as read, and signed by the Chairman.

163 Matters arising from the minutes

163.1 Minute 159.2

Mr. Thorne reported that all supervisors had been issued with leaflets outlining the details of the Employees Share Option Scheme.

They had been asked to ensure that all employees receive a leaflet and to explain the scheme to all members of their section. This should be completed by 12 January as requested by the board.

163.2 Minute 160

Mr. Sheddon reported that all the necessary alterations had been made to the Pension

Scheme and that each employee would be seen personally by the Personnel Department. These interviews were scheduled to start on 14 January 2010.

164 Staff restaurant alterations

164.1 Noted that the building work on the restaurant and snack bar would begin on 30 January and was expected to be completed by the middle of February.

Resolved that both restaurants should be redecorated in view of the architect’s report. Redecoration would begin immediately the building work was completed.

165 Press cover

165.1 Resolved that the Public Relations Officer should draft a press release about the changes in time for the next Board meeting. The decision about the date of the press release would be considered at that meeting.

165.2 Resolved that should the press wish to, they should be invited to interview any employee, who was agreeable, on the subject of the Employees Share Option Scheme once the press release had been issued.

166 Date of next meeting

The date of the next meeting of the board of directors would be Tuesday 12 January 2010. In the absence of any other business, the meeting closed at 11.45 a.m.

Signed

S. Ashley

Managing Director 09 December 2010