Савчук. Foreign trade

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-Total gross weight of goods The total gross weight in kilograms of the goods should be entered. For containerized goods, this excludes the weight of the container.

14 - Cube (m3) of goods Measurement of goods in cubic metres for each separate goods description indicating whether pallet measurements are included.

-Total cube of goods. The total cubic measurement of the goods.

16 - Container identification number/vehicle registration number e.g. ACLU 269687/4.

16A - Seal Number(s). The number as shown on exporter©s and/or Customs© seals used to secure the container/trailer.

16B - Container/vehicle size and type e.g. 40ft open top. The ISO code for container size/type may also be used (although this is not mandatory).

16CTare (kg). The tare weight as marked on the container safety convention (CSC) plate.

16D - Total gross weight (including tare) (kg).

17 - Name and telephone number of shipper preparing this note

-Place and date

-Name of contact

NOTE. The SSN is not used for the documenting of dangerous goods. FUNCTIONS: Several copies of the SSN are completed by the shippers and

lodged with the port authority. The form gives full details of the consignment. These details must be agreed by the port authorities before the goods are despatched to the docks. This is necessary since the port officials have to organize and control the flow of goods to shipping.

Put the following events in the right order:

1.SSN completed by the shippers;

2.SSN details agreed by the port authorities;

3.goods packed by the shippers;

4.SSN lodged with the port authority;

5.goods loaded on to the ship;

6.consignment forwarded to the docks.

Supply one suitable word for each space:

Standard shipping notes are ___ by the exporter or his representative to arrange shipments ___ non-hazardous ___. A standard ___ note cannot be used for shipments of hazardous or ___ goods. The notes act ___ instructions ___ the shipping line, and are delivered to the receiving authority at the ___ or freight terminal either with, or in advance of the goods.

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For the ___ of goods that carry a UN hazard code, a Dangerous Goods ___

must always be used in place of a ___ Shipping Note. In the case ___ uncertainty about the hazard rating of your goods, advice could ___ sought from a reputable freight broker. Note that ___ hazardous goods codes differ ___ Control of Substances Hazardous to Health (COSHH) ratings.

THE SHIPPING INSTRUCTION FORM

This form is provided by freight forwarders and shipping agents for exporters to give all the details of the consignments they send. After the exporters have booked freight space they complete the SIF and lodge it with the airline, shipping company, freight forwarder or shipping agents. The latter then know how to handle the goods when they arrive at the docks. The form is sometimes called a consignment note and there are various kinds, but the main function – telling the agents how to ship the goods – is the same for all of them.

As a rule, the content of a SIF is the same as that of a SSN. But a SIF for a container transport company has much more detail on it. This is because agents for container shipping companies generally offer more different services than other agents and all these have to be detailed on the form.

Groupage service (which is the same as cargo consolidation) is when the agent or transport company packs the exporters’ consignment together with another exporters’ consignment. This saves freight space especially if the goods can be put into one container.

Tick whether these statements are true or false:

1.Freight forwarders and other agents supply shipping instruction forms for the use of exporters.

2.Exporters book freight space before completing the form.

3.All shipping instructions are the same.

4.They all have different purposes.

5.A container shipping instruction has less detail than an ordinary one.

A CONTAINER SHIPPING INSTRUCTION FORM

CONTENTS:

-The place of acceptance is where the consignment will be received by the transport company. This can be at an inland address.

-HMC tariff/Trade code number. This is a reference number for the type of goods given by the British Customs. (HMC = Her Majesty’s Customs).

-fob. value of the goods is the total value including fob. charges.

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-LCL. Less than a container load (FCL = full container load). If an LCL is to be packed by BLC (Ben Line Containers), then the shipping company can consolidate the consignment with the goods of another exporter. Otherwise the shipper would have to pay the freight cost of one container, even though it is not full. FCLs would normally be packed by the exporters and unpacked by the consignees.

-Freight and charges: here the shipper should show who is going to pay which charges – the exporter, the shipper (who actually forwards the goods) or the consignee. Who pays the charges depends on the type of export clause the goods are being shipped under (i.e. fob., ex-works, cif. etc.). (FE = Far East).

Notice also that the container company also offers to complete the Bill of Lading and Insurance. They also offer Customs clearance services.

Use contextual clues and your own knowledge to guess the meaning of the following:

1. inland

(a)near the sea

(b)on the sea

(c)away from the sea

2.tariff

(a) menu

(b) tax

(c) price list

3.code

(a)number language

(b)address

(c)secret

4. consignees

(a)people to whom the goods are going

(b)people sending the goods

(c)the transport company

Supply one suitable word for each space:

The Shipping Instruction (General Cargo) is _ by the shippers or exporters and _ with the shipping company. The form _ be used to request several export _. These include getting insurance, preparing Customs _, preparing Bills of Lading and paying _ charges. Also the shipping company can _ the goods in full container

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_ or less than a container load. _ which need less than a full _ may be packed into a container _ the goods of another customer. This _ is called groupage. Shipping companies also _ goods at inland container bases. When _ have decided which services they want, _ complete the form and sign it _ the bottom right hand corner.

EXPORT CARGO SHIPPING INSTRUCTION

The Export Cargo Shipping Instruction (ECSI) is the instruction from the exporter to the forwarder or carrier. It contains information on the goods and the route to their destination, any transport requirements, customs information, who is to receive what documents and an allocation of the costs. It is extremely important that the information provided in the ECSI is accurate.

The following is Box by Box Completion Guidelines:

Exporter/Shipper - The full name and address of the exporter including postcode and country is required.

Customs reference/status - This box should be used by the exporter (shipper) to declare the Unique Consignment Reference (UCR) for the export movement.

Booking Number - If the cargo is already booked with a carrier enter booking reference number of carrier to be used (shipping line or airline).

Exporter's Reference - Consignment reference designated by the exporter. Forwarder's Reference - Consignment reference designated by the

forwarder if notified.

Consignee - The full name and address of the consignee including country must be shown.

Other Address - Address of other party e.g. buyer, place of acceptance/delivery or additional notify parties.

Freight forwarder - Name and address of the freight forwarder and their VAT number, where necessary.

Country of Origin of Goods - Show the country of origin of the goods. For goods not wholly produced in one country, the country of origin should be declared as that in which the final substantial processing took place.

Country of Final Destination - Show the country where the goods will be used i.e. the final destination in the terms of the trade transaction not the transport contract, which may only take the goods to an intermediate point.

Vessel/flight no. and date - It is essential that the date is added for air transport because the same flight number may be used every day of the week.

Port/Airport Loading - Enter the name of the port or airport of shipment from the United Kingdom (or country of export if different).

Port/Airport of Discharge - Show the name of the port or airport of destination where the goods will be unloaded.

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Place of Delivery - Show the ultimate place of delivery under the transport contract if further than the port of discharge, for example a town/city/location or container depot/location or air cargo shed.

Free Space - This space may be used for extra addresses or other information.

Insured Value - If the recipient of the ECSI is being asked to insure the goods, show the insured value and currency.

Shipping Marks; container number and type - This is the essential means of identifying cargo and documents, and linking them together, especially in respect of non full load container/trailer shipments. The marking information should be as simple as possible and identical on packages and documents. Broadly speaking whether you show the shipping marks or the container details depends on if you are shipping a part or full container/trailer load. If goods are shipped as individual packages or pallets then shipping marks will apply. If a full container/trailer load is shipped and the goods are delivered in the container/trailer then give the container/trailer no. and type, and any seal number. In some cases both shipping marks and container details will be necessary, for example a full container is shipped from factory to overseas discharge port, then unloaded before delivery of the goods to the consignee as individual packages.

Number and kind of packages: description of goods - If the forwarder or carrier receiving this shipping instruction is being asked to carry out Customs formalities on behalf of the exporter all of these boxes should be completed as appropriate. If however the exporter, is making their own Customs arrangements the information needed here is primarily for transport purposes and Customs information boxes such as Commodity Code, Customs Procedure and Summary Declarations/Previous Document will not need to be completed. For Dangerous Goods refer to IMDG, ADR, CIM, IATA and UK regulations as appropriate and specify the proper shipping name, hazard class, UN number, flashpoint degree C in the correct sequence required by the modal regulations.

Customs Details, Weights and Measurement -

•Commodity Code;

•Gross weight;

•Cubic measurement is in cubic metres and is the measurement of the external packaging mentioned above;

•Procedure: the appropriate Customs Procedure Code (CPC), Customs Tariff;

•Net weight;

•Value is the FOB value in pounds sterling of the goods described.

Identification of Warehouse- This box must be completed where a preshipment declaration is required for goods exported from a Customs warehouse.

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Documentation Instructions - These boxes allow the exporter to show which documents he requires to be produced and who should be charged for this work.

Freight Information - These boxes allow the exporter to show what freight services they require and who is to be charged for each individual service.

Trade Term - The relevant ICC Incoterm (latest version) should be entered. Invoice Price - Add the total invoice value for the whole consignment and

currency.

Total Gross Weight - Show total gross weight of all individual items listed in the line item Value boxes.

Total Cube - Show the total cube of the consignment being the total of all line item Cube boxes.

Special Instructions - A free text area for special instructions such as "stow away from boilers", "transshipment prohibited" etc.

Status - If the consignment is being shipped to another EC member state under customs control.

Ocean Freight Payable at - Enter either the name of the port where the freight is payable or the terms "pre paid" or "destination", as appropriate.

Number of Bills of Lading Required - Show the number of original and copy Bills of Lading to be produced if required.

Name of Contact and Telephone Number, Date - Must be the person who can answer questions about consignment and transport services/document requirements requested.

SPECIAL STOWAGE PROCEDURE

Dangerous goods, extremely valuable cargo, or live animals can’t be stowed like ordinary cargo. Some foods and chemicals have to be refrigerated.

So for special stowage the exporter must complete an Application for Special Stowage Order form with full details of the goods, and send it to the shipping company. The agreement of the shipping company to carry the goods must be obtained first. When the shipping company agree they sign the bottom and return it to the exporters who can then forward their consignment to the docks.

On the Ben Line form you will find the spaces as on the SSN with spaces for additional information:

DOTI = Department of Trade and Industry; IMCO = International Marine Consultancy Organization. These 2 organizations publish a classification of dangerous goods. The flashpoint is the temperature at which chemicals start burning.

A list of the different kinds of danger is given. Shippers have to follow the international rules for packing dangerous cargoes safely.

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The shippers declare that the consignment is safely packed.

The shipping company signs the form to show that they agree to receive the goods.

Find word in text which can replace the phrases in italics:

(a)The company received a hundred letters asking for the job.

(b)Several students got permission to be absent from class.

(c)The company put out a printed price list each month.

(d)Scientists have built up complete lists of plants and animals according to their family groups.

(e)They have to make a formal statement in writing.

Match these opposites from the text:

A Shipper’s Export Declaration is required if the goods are being exported from the U.S. and are controlled exports. In order to determine if the goods being exported are controlled, you must refer to the Commerce Control List. This list and all regulations applying to the declaration can be found by contacting the Bureau of Export Administration under the U.S. Department of Commerce.

Instructions for completing the Shipper’s Declaration:

•Shipper - Full name and address of the shipper;

•AirWaybill Number - The number of the Air Waybill to which the declaration form will be attached;

•Page of pages - The page number and the total number of pages (For a single page;

•Shipper’s Reference Number - Optional field providing the shipper with an opportunity to enter an internal organization reference number;

•Consignee - Full name and address of the consignee

•Transport Details;

•Airport of Departure - Enter the full name of the airport or city of departure;

•Airport of Destination - Enter the full name of the airport or city of destination;

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•Shipment Type - “NON-RADIOACTIVE” (for shipments which contain radioactive material) or “RADIOACTIVE” (for shipments which do not contain radioactive material);

•Nature and Quantity of Dangerous Goods;

•Additional Handling Information - Enter any special handling information relevant to the shipment;

•Emergency Telephone Number - All dangerous goods shipments to, from, within, or transiting through the U.S. must include 24-hour emergency response information;

•Name and Title of Signatory - Enter the name and title of the person actually signing the Shipper’s Declaration;

•Place and Date - Enter the place and date to indicate where and when the form is actually signed.

DANGEROUS CARGOES

Dangerous cargoes are classified as cargoes which owing to their inflammable or explosive nature are liable to spontaneous combustion, either in themselves or when stowed with other cargoes.

Cargoes which give off explosive gases, poisonous fumes or tainting odours are classed as dangerous goods, the gases of which, when mixed with air, are liable to explosion.

The following liquid cargoes may be classed as dangerous ones: fuel oil, petrol, kerosene, lubricants, acids.

Such oil products as petrol, kerosene and fuel oil are transported in oil tankers, cisterns, iron casks, containers and cans.

Lubricating oils are transported in wooden barrels, in drums made of plywood, in cans and boxes.

Bitumens are usually made in blocks and as a rule in wooden or iron packages. Cargoes which may readily ignite on contact with air should be packed in hermetically sealed receptacles, some of which may be required to be filled with

suitable liquid or inert gas.

Before stowing packages containing these cargoes an inspection should be made for signs of leakage or previous leakage.

While stowing, such cargoes should be kept away from inflammable solids, from cargoes which are dangerous when wet or corrosive. Such cargoes should be effectively segregated to avoid interaction with spontaneously combustible cargoes in the event of an accident but may be carried in the same hold or compartment or on deck if a minimum horizontal separation of 3 metres projected vertically is provided. The packages of explosives, inflammable gases, inflammable liquids,

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oxidizing substances and radioactive substances should not be loaded in the same hold or compartment containing spontaneously combustible substances.

The weight of each package should not exceed the maximum allowed weight 100 kg.

Complete the following sentences:

Tick whether these statements are true or false:

(a)Special stowage is necessary only for dangerous goods.

(b)Shippers must have their applications for special stowage signed by the shipping company before they send goods forward.

(c)The Department of Trade and Industry has to sign the application.

(d)The classification of dangerous goods varies from one country to the other.

(e)Shippers must make sure their goods are packed safely.

Find phrases below for each of the following: explosives, corrosives, infectious substances, inflammable:

(a)things which can give disease;

(b)capable of bursting into flame (catch fire);

(c)things which can explode;

(d)chemicals which can eat into metal.

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Supply one suitable word for each space:

There are international rules concerning dangerous _ which shippers must follow. Before a _ company accepts dangerous freight, they must _ exactly what sort of dangerous goods _ exporters want to ship. Sometimes they _ to provide special stowage and they _ to be given all the information _ the cargo before they can agree _carry it. The shippers are responsible _ making sure that the goods are _ safely in accordance with international rules _ dangerous goods.

Answer the following questions:

1.What 5 groups can export documents be divided into?

2.What is SITPRO?

3.What is the Shipping Instruction Form?

4.What is the Standard Shipping Note?

5.What is a Container Shipping Instruction Form?

6.What is Export Cargo Shipping Instruction (ECSI)?

7.What is the Shipping Declaration?

8.What do you know about special stowage procedure?

9.How can dangerous cargoes be classified?

BUSINESS TALKS

Act as an interpreter:

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#: The carrier shall with due care and diligence load, handle, stow, carry and store the goods, take care of them and discharge them. Where the goods taken over for carriage, owing to its features, requires special handling, and relevant statements are contained in the contract of carriage of goods by sea and at places of loading, the carrier shall take care of the goods in accordance with such statements.

A: 0 - " ' ( '-

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#: The carrier shall be bound to immediately notify the shipper or charterer or the person authorized to dispose of the goods, if known by the carrier.