Letter 1

Dear Professor ………:

I received your letter of August 3 inviting me to participate in the Xth Congress of Physiologists in Pennsylvania. Unfortunately, I will not be able to take part in it as I have a number of urgent matters to attend to in this country.

As far as my report is concerned, I have asked Dr. …. of the Institute of Physiology to read my paper and to pass on to you the text for publication in the Proceedings of Physiology.

With best wishes,

Sincerely yours,

Name

Letter 2

Dear ……… ,

I wish to express my deep gratitude to you invitation to participate in the XIX International Symposium on …….. to be held in ……… in early June 2005.

I very much regret to inform, though, that I have to decline your invitation because our experiment is in full swing and cannot be delayed. I am sure you can understand it.

With kind regards,

Sincerely,

Name

Letter 3

Dear Prof. ……,

I very much appreciate your kind invitation to participate in the VII Conference on ….. to be held in Oxford. Unfortunately, I will be unable to attend.

Had your invitation reached me a little earlier, I would have been able to attend the Conference and meet my colleagues. But I am now committed to giving a series of lectures to graduate students and cannot change the schedule.

All best wishes for a successful Conference.

Sincerely yours,

Name

Letter 4

Dear Dr. …..:

I was very glad to receive your letter of March 17, 2005 and to know about your intention to establish a new journal. May I wish you good luck and great success with your journal. I am grateful to you for your kind suggestion to collaborate with your journal but I am afraid I will not be able to submit articles as my field has nothing in common with the issues being raised in it.

However, as you requested, I have contacted some researchers who deal with these problems. They informed me of their willingness to publish their papers in your journal. Attached you will find a list of their names and addresses.

If I can be of any further help to you, please contact me.

Yours sincerely,

Name

Enclosure: list of names and addresses

Here are some more samples how to decline an invitation:

Thank you for invitation to ……….. but I regret that I am unable to accept it as ………. .

I am sorry to decline your kind invitation…………

It is with great regret that I have to decline your invitation to ………………

I regret to inform you that I am not in a position to accept your invitation to ……….

I regret that I will be unable to be attend the conference because of my illness.

I regret to inform you that I will be unable to attend the conference due to personal circumstances.

I regret that I cannot …………

I regret I must ……………

I am sorry to inform you that ………

TASKS

1. Write a letter in which you: 2. Write a letter in which you:

1. express gratitude for the invitation to …..; a) inform the sender that you have received the letter of (the date);

2. express your regret for declining the invitation b) express gratitude for the invitation to …..;

because of some circumstances. c) express regret as you have to decline the invitation because.