Job Application Form Tips
Sometimes job applications are used to screen potential employees; other times they are a formality that ends up in your file in human resources. Regardless, a completed job application reflects on you as an employee. The job applications you fill out should reflect the best you possible.
Be Prepared
When you arrive at a potential employer to fill out an application, bring everything you will need. You don't want to ask to borrow a pen, for example. Bring one with blue or black ink--leave those with purple, green, pink and glitter ink behind.
Have all the information you'll need about previous employers, including the dates you worked there, to whom you reported, their address, phone number and your reason for leaving. If you have volunteered, bring that information too: organization name, address, phone number and dates of service.
Bring the full names and contact information of your personal references; you'll also need to know what positions your professional references hold and where.
Don't forget the names of the schools you attended, the dates, and the diplomas, certificates or degrees you earned.
Fill it Out Completely
Read the application, including all of the directions, before you write anything. Then print clearly, staying within the boxes or on the lines provided.
Write something on every line. If a question doesn't apply to you, either put a line through the blank or write N/A for "Not Applicable." You want the potential employer to know that you read every word of the application, that you can follow directions.
Indicate the position you are applying for rather than writing "open" or "anything." If there are gaps in your employment history, explain them (for example, write "attending school"). If asked about your desired salary, write "open" or "negotiable." Salary is sometimes used as a screening device, and you want to be as flexible as possible.
Do not forget to sign and date the application.
Prepare Your Voicemail and References
The phone number you give on your application should be answered at all times by you, someone who can take a message for you, or your voicemail. Make sure your voicemail greeting is appropriate: no clever jingles, obscene jokes or profanity. The last thing you want to do is offend a potential employer and cost yourself an interview. Consider something simple like, "You've reached 123-456-7890. Please leave me a message and I'll call you back as soon as I can. Thanks!"
Let your references know that someone may be calling about you. The references will appreciate the heads-up, and the employer will think you're untruthful if your reference says, "I don't know who he is" or "I don't know him that well."
Proofread the Application
Before turning in the job application, read your answers. Common application mistakes can be caught and fixed if you proofread.
Look for misspelled words, poor grammar, slang, messy writing, incomplete information, crossed-out writing (use an erasable pen or correction fluid), directions that weren't followed correctly, overlapping employment dates without explanations, negative words like "quit" or "fired" (consider writing "job ended--will discuss" instead, and be prepared to do so in the interview) and a missing date and signature at the end.
If possible, attach your resume and letters of recommendation to the application, writing your name and phone number at the top of all attachments in case they become separated. Compare the application to your resume, ensuring that all dates, names and titles on your application match those on your resume.
Introduction to the Application First impressions are important. Your appearance is important, even when submitting an application. Every time you make contact with an employer, dress as though you are ready to go to work. The employer may have a job that needs to be filled and want to interview you immediately. Remember to bring everything with you that you will need when filling out applications. It does not create a business-like impression when a job seeker needs to borrow the employer's pens or telephone books to complete an application. Be organized. Bring the following items with you when you think you might be completing applications:
Your completed application is a reflection of you. Make it a good one!
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How to fill out an application: It is important that you read the entire application form before you start filling it out. Read the instructions carefully and follow them exactly. Completing the application properly is very important, because the application is your first chance to present your skills to the employer. Employers review the information on job applications when deciding who to schedule for job interviews. Remember that employers often judge the appearance of an application as a clue to how much importance you put on the quality of your work. Here are some helpful tips to follow when completing applications:
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Personal Data Employment applications request a wide variety of personal information ranging from your social security number for employment tax purposes to questions about your personal hobbies and interests. The following list provides examples of how to complete the most typical information requested on job applications:
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Work Data
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Job Experience
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Mistakes To Avoid Some of the most common mistakes that job seekers make on applications are:
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Fact Sheet Most employers issue their own pre-printed company application to job seekers. Therefore, job application styles will vary widely from company to company. It is a good idea to prepare a fact sheet with all of your personal information before beginning your job search. Take your fact sheet with you when searching for work. That way, if an employer asks you to fill out an application you will have your information readily available to complete their application. Having your fact sheet on hand will save you time and help you prevent errors. Prepare your fact sheet with the following information:
Your fact sheet is a useful tool for you, but remember not to turn it in to an employer. Keep your fact sheet up to date for future job searches. |
Guide to Filling Out Job Applications
Whether you are applying for a job as a cashier at a grocery store or a high-level management position at a financial services firm, chances are good that you have to fill out a job application. Many companies use computer-based or online systems for screening applicants, and require even those who have a resume prepared to fill out applications. No matter why or where you're filling out an application, the procedure is generally the same.