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writing guide - 31.13

Purpose: These reports allow the developer or team to document all of the design decisions made during the course of the project. This report should also mention avenues not taken. Quite often the projects that we start will be handed off to others after a period of time. In many cases they will not have the opportunity to talk to us, or we may not have the time. These reports serve as a well known, central document that gathers all relevant information.

Strategy A:

1.Define the goals for the project clearly in point form

2.Examine available options and also add these in point form

3.Start to examine engineering aspects of the options

4.Make engineering decisions, and add point form to the document

5.As work continues on the project add notes and figures

6.When the project is complete, convert the point form to full text.

7.Proof read and edit

31.9OTHER REPORT TYPES

31.9.1Executive

Purpose: These reports condense long topics into a very brief document, typically less than one page in length. Basically these save a manager from having to read a complete report to find the details that interest him/her.

31.9.2 Consulting

Purpose: These reports are typically commissioned by an independent third party to review a difficult problem. The consultant will review the details of the problem, do tests as required, and summarize the results. The report typically ends with conclusions, suggestions or recommendations.

31.9.3 Memo(randum)

Purpose: An internal business letter designed to convey a business policy or infor-

writing guide - 31.14

mation.

-begin with Date, From, To, Subject:, cc:

31.9.4Interim

Purpose: This report is normally a formal report to track the progress of a project. When a project is initially planned, it will be given a timeline to follow. The interim report will indicate progress relative to the initial timeline, as well as major achievements and problems.

31.9.5 Poster

Purpose: A presentation format that conveys the key concept visually so that a spectator would have a concept of the project in a glance, and be able to review the key concepts in under one minute.

-use a minmimum of 16pt, or higher font.

-abundant usage of figures

-put on foan core backing board, or worst, a purchased cardboard backing board.

-The format uses bullets (still full sentences) to abreviate the presentation.

-the poster should be self-explanatory

-be neat

-use color in a tasteful way.

Typical sections include;

purpose/motivation - a brief summary of the purpose of the work. A summary of the major work detials and outcomes.

approach - the work that was done

conclusions - the results of the work that was assigned acknowledgements - indicate others who played a significant role in the

results.

31.9.6 Progress Report

Purpose: To provide details of project progress to a supervisor or customer.

writing guide - 31.15

31.9.7 Oral

Purpose: Work may be presented to an audience in a formal presentation.

-This can be a very effective method of comminucation when done well, but it can also be very cruel because an audience may be forced to sit through an uncomfortable experience.

-use a minmimum of 16pt, or higher font.

-abundant usage of figures

-The format uses bullets (still full sentences) to abreviate the presentation.

-the presentation should be self-explanatory

-use color, visuals and sounds in a tasteful way.

-present concepts, by introducing, presenting then reviewing.

31.9.8Patent

Purpose: A document to describe a design for legal purposes.

-a patent documents that an individual/company owns the idea.

-it gives them the right to sue those who use the idea and ’infringe’

-the patent is submitted to the patent office and reviewed. If the reviewers are satisfied, then the patent is granted, and a patent number is assigned.

-a patent only gives the holder the right to sue.

-Normally a patent lists the inventor (normally an engineer), but is assigned to the employer. If the inventor is an employee, they assign the rights to the employer in exchange for $1.

-Patents are publically available after they are granted to encourage innovation.

-Patents have a life of 20 years from the date of application.

-A patent is only available for ideas that can be patented.

-the patent is structured into the follwing sections;

Abstract - a brief description of the patent

References - A list of other patents, or other publications that are related. These are expected as most patents are built upon previous concepts.

Claims - An itemized list of features that make the design unique from previous ideas. Normally the are at least a dozen claims. These are the items that are the legal basis for the patent.

Description - A techibcally detailed description of the patentable work.Tihis normally includes sections such as Summary of the Invention, Description of the Drawings, Detailed Description of the Invention. It is common for the description to include drawings and equations.

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