Directors & managers, secretaries
As a rule, a private company has only one director. A public company must have at least two directors. Usually there is no upper limit on the number of directors a public company may have.
A limited liability company or a corporation is headed by the board of directors, elected by the shareholders. The directors appoint one of their number to the position of managing director to be in charge of the day-to-day running of the company.
When used collectively, the term ‘management’ refers to those people, who are responsible for making and carrying out decisions within the system. An individual manager is a person who directly supervises people in an organization.
There are the following managers in companies:
sales and marketing manager,
export manager,
personnel [pεsε'nel] or staff manager,
industrial engineering manager
production manager, etc.
There are two types of secretaries: company secretaries and private secretaries of executives. Every company, both in Great Britain and in the United States, must have a company secretary. He or she may be one of the directors of the company. The company secretary is the chief administrative officer of the company.
As to private secretaries of executives, they are practically personal assistants of the executives. Secretaries answer telephone calls, receive messages and deal with the correspondence. They help in organization of meetings and conferences.
Secretaries write letters on making appointments or travel arrangements, invitations and replies to invitations. They use various office equipment, like computers, fax machines and others.
The secretary must be a properly qualified person, and to be able to fulfil the duties well, secretaries are supposed to have training in law, accountancy and many other subjects.
Management functions
Management plays a vital role in any business or organized activity. Management is composed of a team of managers who have charge of the organization at all levels.
Their duties include making sure company objectives are met and that the business operates efficiently. Regardless of the specific job, most managers perform four basic functions.
These management functions are
planning,
organizing,
directing and
controlling.
Planning involves determining overall company objectives and deciding how these goals can best be achieved. Planning is listed as the first management function because the others depend on it.
Organizing, the second management function, is the process of putting the plan into action.
Staffing, choosing the right person for the right job, may also be included as part of the organizing function.
In directing, managers guide, teach and motivate workers so that they reach their potential abilities.
In the last management function, controlling, managers evaluate how well company objectives are being met.
In order to adequately and efficiently perform these management functions, managers need interpersonal, organizational and technical skills. Effective managers meet the objectives of the company through a successful combination of planning, organizing, directing and controlling.
to make sure – обеспечить (обеспечивать)
to ensure
to lead to
to make certain
to guarantee
to promote
to meet