Presentation Software (Presentation Graphics)

Active vocabulary

Presentation – презентація (послідовність малюнків) Handout – тези (презентації), роздатковий матеріал. "in bullet points" – Подання тексту у вигляді маркірованого списку Clip Art – ілюстрована вкладка, Графічний фрагмент.

Background – фон Font – гарнітура (комплект шрифтів) Template – Шаблон Storyboard – Розкадровка (послідовність малюнків) Layout Design-розташування ілюстрацій.

Discussion

What are the reasons the software so popular today?

Reading

Read the following text and answer the questions below:

Who uses presentation software?

How are presentations used?

What are the main components of presentation software?

Presentation is the process of presenting a topic to an audience. It can be anything from presenting a lesson to students to presenting the company mission statement to a group of new employees.

The traditional way of presenting information to people was to stand at the front of a room armed with a set of notes or prompt cards and to speak clearly and slowly.

With the development of presentation software such as Microsoft PowerPoint or Lotus Freelance around the mid 1980s, it quickly became the 'norm' to use a presentation show to illustrate the presentation content. Many people make use of presentation software to support them when they have to give a presentation to others. Sales people often have to give presentations to customers, clients or managers. They need to be able to present facts and figures perhaps to let managers know sales performances or perhaps to show customers their latest products. Most medium to large sized companies have a human resource department who will be involved in training new employees or providing training schemes for existing employees. Presentation software is regularly used as a training tool. Teachers often use presentations so that students have a concise set of notes to copy from the board. Students are also regularly asked to create presentations about a topic they have been studying. They may be asked to show their presentations to the rest of the class. Presentation software is regularly used during conferences. Speakers will project their key points onto a large screen whilst they talk about the subject.

A presentation can be set up to run continuously on a screen. Passers by can stop and watch for a short while. The presentation usually loops automatically back to the beginning once it has finished.

This can be used when you want to give people information. For example, the Post Office use this method to inform people about their products whilst queuing. Slides from a presentation can be printed onto acetates and used with an overhead projector. This method is becoming less common now as most businesses and schools use projectors linked to a computer. The slide show can be printed out in handout form. This puts between 2-6 slides onto one page. Handouts are often given to the audience so that they can make their own notes whilst the speaker is talking and to give them something to take away after the presentation. Another reason why the software is so popular is its ability to let you use multimedia to enhance your presentation.

Text. Sticking to text allows the speaker to keep the audiences' attention on them rather than distracting the audience with what is happening on the screen. The bullet points act as a prompt for what they need to talk about and enable the audience to keep track of what is being covered.

Images. Images can add visual impact to a presentation. They can also help to illustrate the point that you are trying to make. They help to break up a lot of monotonous text and give the audience something to focus their attention on.

Video. Video can be a powerful tool in presentations. It can be used to attract the audiences' attention or to show them something that could not easily be described just using words.

You can use existing footage from company archives, videotape libraries or personal collections or you can film your own.

Sound. Sound can be incorporated into a presentation in many different ways. You can have quiet music playing in the background throughout the presentation. Appropriate music or sounds can be played at a key point in the presentation. Voice narration can be used during the whole presentation or for certain parts. Sound can add a different dimension to a presentation. However, it is important not to allow the sound to distract the audiences' attention from the main speaker.

Language practice

1. Decide whether the following statements are true or false:

1. Presentations are usually delivered in a video format, and can be created with a variety of programs. 2. The programs make it possible to combine text and graphic elements to convey important information to a group of people all at once. 3. The presentation can’t be moved to a larger screen by connecting the monitor to another screen. 4. Each presentation software allows users to develop a slide show Presentation 5. Presentation software makes the ability to communicate messages to a group of people much simpler than other delivery methods. 6. Seeing the presentation while hearing about it helps just audio learners absorb the information

True/False True/False True/False True/False True/False True/False

2. Complete the passage below using words from the list.

websites	projector	slides	PowerPoint
presentation	templates	conclusion	storyboard
title	plan	content	handouts

Microsoft _____________ is a _____________ program that lets you make and show slide shows. These can be viewed on the computer screen or through a multimedia _____________. Copies of the presentation, called ‘_____________’ can be printed out and given to the audience so that they can make their own notes.

Presentations are made up of a series of pages, called ‘_____________’. As well as text, slides may incorporate graphics, animated images, sound and video clips, graphs, charts and even links to _____________. Most presentation packages provide a set of themes and _____________ which make it easy to create professional looking presentations with little skill or knowledge. They are also the facility to add slide transitions, timings and animations which help bring a presentation ‘to life’.

When creating a presentation, it is a good idea to _____________ it before you begin. Some people create a ‘_____________’ on paper. Each slide is represented as a box and a rough sketch of the contents are recorded. A short presentation will often include around six slides. The first slide is usually a ‘_____________ slide’ or a brief introduction. Slides 2, 3 and 4 normally contain the _____________ of the presentation. This may be presented as bullet points, a block of text and or images. The final slide is usually a _____________, summary or an ending.

3. Match the terms on the right to their corresponding definitions on the left.

Term Definition
1.	Background	a)	The art or process of arranging printed or graphic matter on a page.
2.	Layout Design	b)	The area in a slide designed to represent a chart or graph.
3.	Visual Aid	c)	Special visual and sound effects applied to a slide.
4.	Animations	d)	Electronic artwork available on your computer.
5.	Area chart/graph	e)	Using various mediums to assist in represent information; such as video, audio, etc.
6.	Catalog	f)	Helps create different types of images
7.	Slide Transitions	g)	A summary of a written work or speech, usually analyzed in headings and subheadings.
8.	Multimedia	h)	Pre-designed backgrounds for slides
9.	Slides	i)	An electronic presentation.
10.	Slide Show	j)	An object or representation that may be used to clarify or enhance understanding of a concept or process.
11.	Clip Art	k)	The basic unit of a presentation.
12.	Template	l)	A special effect used to progress slides throughout a presentation.
13.	Presentation Outline	m)	The general scene or surface against which designs, patterns, or figures are represented or viewed.

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7

4. Complete the following crossword.

Across:

3. A single page in a presentation.

6. To make a slideshow you would use ____ Software.

7. A group of connected computers.

Down:

1. A dot used to make the items in a list stand out is known as a ____ point.

2. The people you are making presentation for.

4. An early attempt at your work that you will try to improve in making your final version.

5. You need to _______ before you can use a computer on a network.

6. The reason you are making presentation is known as a ____.