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Ending the small talk

If this small talk continues too long, you may want to change the subject to business matters. Here are some ways of doing it.

With someone you know well:

Let’s get down to business.

Let’s get started.

With someone you don’t know well:

Perhaps we could talk about the subject of our meeting.

Shall we talk about the reason I’m here.

II. Find the proper answers to the following sentences.

How do you do?

Glad to meet you.

Good afternoon!

Good morning!

Goodbye!

Hi!

How are you getting on?

Would you like a cup of coffee?

Thank you very much.

III. What would you say to the following people when you meet them?

  1. Doctor Adler (at the surgery)

  2. Louise (at an office party)

  3. Mrs. Truman (at a formal dinner)

  4. Edward Smith (at an in-company management seminar)

  5. Mr. Martin (a Canadian customer)

  6. J.C. Fisher, Jnr. (your new vice-president)

IV. What expressions would you use in the following situations? Choose one of them and make a dialogue.

  1. On a sales visit to a potential customer.

  2. At a weekly planning meeting with colleagues.

  3. At a meeting to obtain finance from a bank.

  4. Before making a speech at an office party.

II. Phoning your contacts

I. Making a call.

A few common expressions are enough for most telephone conversations. Practise these telephone expressions by completing the following dialogue using the words listed below.

Switchboard: Continental Equipment. Can I help you?

You: Could I_________ __________ Mr. Wilson, please?

Switchboard: Putting you __________

Secretary: Hello, Mr. Wilson’s secretary. __________ I help you?

You: __________, can you hear me? It’s a __________ line. Could you __________ up, please?

Secretary: IS THAT BETTER? Who’s __________, please?

You: (your name) from (your company)

Secretary: Oh, hello. How nice to hear from you again. We haven’t seen you for ages. How are you?

You: Fine, thanks. Could you__________ me___________ to Mr. Wilson, please?

Secretary: __________the line a moment. I’ll see if he’s in. I’m so sorry, I’m afraid he isn’t in the__________ at the__________. Could you give me your __________, and I’ll ask him to__________you__________?

You: I’m__________ 495 3840. That’s London.

Secretary: Would you like to leave any__________ for him?

You: No, thanks. Just tell him I__________.

Secretary: Certainly. Nice to hear from you again.

You: I’ll expect him to__________me this afternoon, then. Thanks.

Secretary: You’re welcome. Goodbye. on

number

office

rang

speak to

call back

hello

speak

hold

message

ring

speaking

moment

bad

secretary

can

through

put through

through

Note: If you do not hear or understand the other person, say: I’m sorry? or I’m sorry, I don’t understand, could you repeat that, please? It is not polite to say: Please repeat?

II. Now make the telephone call yourself, using the words above. Try not to use the notes.

III. It is not always possible to follow your original plans. You, or your contact, may want to change an appointment. Study the expressions below.

To apologize, say: I’m afraid that…

I’m sorry but

Example: I’ m afraid that I can’t manage Thursday.

I’m sorry but I’m going to Boston on Friday.

To suggest another time, say: Could I suggest…?

What about…?

Perhaps…?

Could we fix another time?

Responding: That’ll be fine.

That’s OK.

No, sorry, I can’t make it then.

My diary’s rather full that day/week.

Sorry, I’ve already got an appointment at that time.

Below is a schedule for your week in Sidney. Before you leave for Sidney you receive some telephone calls from people you are going to visit. They want to change their appointments. You would prefer not to meet them on the day they want, suggest a different time on the original day. Role play the dialogue.

Monday, 12 November

Morning: arrive Sydney airport 8.30 a.m.

Afternoon 3. p.m: meet Tim Brown (agent) at hotel

Tuesday, 13 November

Morning 10 a.m: Mr. Whitley

Afternoon:

Wednesday, 14 November

Morning:

Afternoon 2 p.m: Lund & Lund Associates (Mr. William Lund)

Thursday, 15 November

Morning:

Afternoon 3 p. m: Jenny Kinn+colleagues (B.I.G. Distribution)

Friday, 16 November

Morning 11 a.m: Tim Brown

Afternoon: Flight 390, depart Sidney 6 p.m.

  1. Role-play the following telephone situation.

One of you is a company employee who has arranged to meet a colleague (your partner) from one of your subsidiaries. Explain that you cannot keep the appointment, and give a reason. Suggest an alternative time.