Commercial correspondents.

Business correspondence plays a rather important role in business. a business letter can make or break the deal and it also helps to make money. That is why a business person, on my mind, should know different ways of communicating in writing and a number of usefull rules for writing letters and other correspondence.

There are a lot of different ways of communicating such as: letters, faxes, e-mails, memos. E-mails is a way of sending massages between computers. It is a very quickly way. A fax is a facsimile copy of a document which is transmitted by normal telephone lines to another fax machine. The sender of a fax can not be certain of the massage has been received perfectly – sometimes lines get missed or are illeyable. Memos is internal mail within a company or between branches of the same firm. these way may be handwritten notes or longer word – processed letters. Letter is a handwritten notes. Letters have to be typed or word – processed on the company’s headed paper with a smart, clear layout. International mai tends to be slow and in some countries the post is unreliable. Important documents can be sent by courier. There is a structure of letter, such as: sender’s address, than comes receiver’s name with title and address, than solutation, also body of letter, complimentary close, signature bloks.

There are also a very important rules for writing letters it is first of all people must decide what they want to say in leter and to write a plan. At second people must number each of the paragraphs because it will help the reade to understand better and put each separate idea in a separate paragraph. Also your letter should be clear because your reader must be able to see exactly what you mean, also should be complete because businessman must be given all the necessary information. Your letter should be concise because business people is pribably a busy person with no time to waste, also should be courteous because reader must be written in a sincere, polite tone, also letter should be correct because reader should not be distracted by mistakes in grammar, punctuation or spelling.

During planning a letter the written should define the aim of his letter. It is usefull to assembly all relevant information and documents as : reports, figures, etc. Than make rough notes. After this it is better to write a first draff, leaving plenty of spase for changes and revisions. And after the all verifications you can write, type or dictate the final version of your letter.

So, as we see business correspondence play a very important role in business and I’d like to say, that there is nothing business is possible without correspondence, because the people should connect and make deal with each other.

The Sole Proprietorship.

The SP is a type of SB which is limited to one owner and usually a small number of employees. It is the most common type of business it does not require large amount of capital. Examples of SP are repair shops, small grocery stores, specialty shops and gasoline service stations.

Advantages of the SP:

• Ease of organization and termination.

The SP is the simplest type of business organization that can be formed. To create on SP it is not necessary to obtain special permission from the government in the USA but smt the business must be registered with the state or city. The SP can terminate the business at any time. Creditors must be notified of the plan to terminate, since ending a business does not discharge any debts already owed.

• Freedom of action and control.

The SP can operate the business in the way he or she desires. As long, as regulations are obeyed. He can set the policies, hires and fires the employees may even make mistakes in learning to create a successful business. The SP can make decision without consulting any other people, but when he needs help he can turn to special agencies.

• No sharing profits.

All of the profits of the owner belong to him. The profits need not be shared with any other individual.

• Less government regulations.

There owner has the fewest government regulations to follow.

• Smaller tax burden.

The SP`s profits are taxed as personal income which is considered to be a great advantage.

Disadvantages of the SP:

• Difficulty of raising capital.

It is harder of SP borrow money as for others. In the SP there is only one person who is responsible for a loan that is why banks and lending institutions are reluctant to grant a loan. That disadvantages is critical when the business is started or expended.

• Lack of assistance.

The sole owner does not have others to help manage the business employees can not be expected to take the same interest in the business as the proprietor and when left alone, the employees do not always make the best decisions.

• Unlimited liability.

The term of liability refers to risks that a business may have. The SP have unlimited liability which means the following: if the business failed the owner can loss both business property and personal possessions, such as houses and cars and so on. In other words creditors may claim all business and personal articles for pay of debts.

• Limited life.

The life of a SP is ended by the death of mental or physical disability of the owner.

Summaries, notes, reports.

In business people should now how to plan and write report, make summaries and take notes.

There are several types of report. They can be long, formal or informal and they can be spoken or written as letters, memos, special forms and separate documents of several pages.

Reports can serve various purposes. There are reports which inform, reports which provide background information to help people make up their mind about smth. There are reports which make recommendations or indicate a course of action.

It is better before writing the report to collect all relevant material than to consider the purpose of report and to state the aim and emphases of the report briefly. It is a good idea to decide what information makes draft. Draft a working plan on a separate sheet of paper.

Any report has three main parts such as introduction, body of the report and final section. Introduction includes terms of reference or objective and procedure. Body of the report consists of findings. Final section includes conclusions and recommendations. This structure should be evident in every report.

It is better to check grammar spelling, punctuation and style. Finally if possible read the text aloud to yourself or better to someone else.

When businessman making notes not a good idea to write his notes in complete sentences. It is better to keep notes short. They should use abbreviations and use a lot of space because than they can expend their notes better put each separate idea on a new line. It is better to use the layout to help make the meaning clear. Use new paragraphs, headings, capital letter and under linings.

As to making notes using the technique of pattern notes. It is a kind of individual brainstorming session were your try to note down ideas as they occur to your. When businessman to write the pattern notes he should be to take a clean piece of paper and start with a topic the want to take about written large in the middle of the sheet of paper. Then the different aspects of the topic will form he first set of branches.

Pattern notes are particularly useful because they are much quicker to produce than the conventional variety and they allow your mind to focus on the ideas. You can mark these with arrows and question marks and there is no need to get into any complex arguments. So, as discussion jumps from topic to topic you do not have to keep shuffling your notes from page to page to write extra points in.

So, ability to write reports make in notes helps to make money it can also make or break the deal.