Тема 9. Написание электронных сообщений.

Сообщение по факсу.

Fax-messages are sent not only to the firm branches but also to business partners of different firms. There is a standard fax-message form which you can see below. If you resort to any other form it’s recommended to divide the information into logically completed paragraphs to make them readable and easy for comprehension.

FAX

То: ______________________ From: ________________________________

Company: _________________ Date: ________________________________

Fax No: ___________________ No of Pages: _________ (Including this page)

Writing a fax-message observe the following rules:

1. Give detailed information in a laconic and comprehensible way.

2. Write the main theme in the capital letters.

3. Give the exact number of pages.

4. It is not obligatory to write the salutation and closing remarks.

5. The body of the message should be subdivided into blocks and paragraphs.

6. Avoid long expanded sentences and repetitions. Think over its form and contents to sound more persuading.

7. Be logical, precise, laconic.

Упражнение. Translate the following fax-message into English.

Получатель (Кому): Андреа Геффнер, наименование фирмы

Факсовый номер: 45736437

Отправитель (От): Роберт Гордон, коммерческий директор (Sales Manager)

Дата: 15 августа 20__

Количество страниц (включая эту страницу) — 2

Формула приветствия: Уважаемый господин Геффнер!

Указание на основную тему письма: Сфера наших услуг (our range of services).

Выражение благодарности: Благодарим вас за ваш интерес к нашей компании.

Основной текст: В качестве приложения мы высылаем вам проспект (a booklet) услуг, которые оказывает наша фирма. Дальнейшую запрашиваемую информацию вам охотно предоставит господин Колин (237397).

Искренне Ваш, Роберт Гордон

Коммерческий директор

Упражнение. Read the given fax-message and answer the following questions:

1. Why didn’t the author resort to the capital letters? 2. Who is the message addressed to? 3. Who sent the message?

4. What is its aim? 5. Why was the message sent by fax? Give your reasons.

TURNER COMMUNICATIONS MOBILE PHONE SPECIALISTS

21 Ashtone Drive

Sheffild Tel +44 114 2871122

S26 2ES Fax +441142871123

Email: TurnerComm@intl.uk

FAX MESSAGE

To Janet Benson, General Manager

Company Asia Communication (Singapore) Pte Ltd

Fax Number 65 677677

From Sally Turner, Managing Director

Ref ST/DA

Date 6 June 2007

Number of pages

(including this page) 1

VISIT TO SINGAPORE

Thank you for calling this morning regarding my trip to Singapore next month. I am very grateful to you for offering to meet me at the airport and drive me to my hotel.

I will be arriving on flight SQ101 on Monday 8 July at 18.30 hours. Accommodation has been arranged for me at the Supreme International Hotel, Scotts Road.

I will be traveling up to Kaula Lumpur on Sunday 14 July on MH989 which departs from Singapore Changi Airport Terminal 2 at 15.45 hours.

I look forward to meeting you.

Sally Turner

Упражнение. Janet Cooper wants to go to Spain on holiday with her family. She decides to fax the receptionist at the Hotel Plaza in Alicante to see if they have the accommodation she requires. Look at the information, and fill in Janet's fax. The code for Spain from the UK is 00 34. Her address is Janet and Peter Cooper, 8 Fast Lane, Chesswood, Herts WD5 8QR. tel 01923 284908, fax 01923 285446. For reservations and enquiries: phone (6) 527 21 56 fax (6)527 15 02

a. rooms / hotel / I / to / some / would / like reserve / at / your.

b. in / 28 July / We / on / Alicante / are / arriving.

с. ten / hope / stay / to / We / for / nights leaving / 7 August / on.

d. and / husband / like / room / I / My double / balcony / a / would / with preferably / a.

e. require / Our / a / two / teenage daughters / twin room.

f. are / all / en-suite / that / We / understand your / bedrooms.

g. you / this / confirm / Could?

h. a / sea view / possible / Is / have / it rooms / to / with?

i. available / if / me / let / you / Please for / know / have / dates / these / rooms.

j. grateful / if / I / be / would / also / me you / could / tell / room / each / price the / of.

k. from / I / forward / look / you / to / hearing.