business letters for busy people

Business Letters for Busy People

Goodwill Letters

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This congratulates a good worker and encourages success for

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the next task.

this template

FRANKLIN & FRANKLIN ADVERTISING

14 South Fremont St.

Suite 1310

Grand Terrace, CA 92313

6

October 11, 20XX

Kyle Winters

11850 Mount Vernon Ave.

Grand Terrace, CA 92313

Dear Kyle:

Congratulations on being awarded the Blanding Foods account.

Specifics

You did an excellent job convincing their management that

Franklin & Franklin should be the agency to represent their new

frozen food line.

The creativity and determination you demonstrated in presenting

Future Benefit

our company to Blanding Foods will be equally helpful in

designing an advertising campaign suited to their needs. Their

goal of becoming a leading supplier of frozen desserts to school

cafeterias will require an imaginative sales approach.

I look forward to seeing your continued success in dealing with

this important new account.

Encouragement

Sincerely,

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Business Letters for Busy People

Goodwill Letters

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This letter congratulates a friend or business associate on a

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recent promotion.

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Business Letters for Busy People

Goodwill Letters

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Thanks for Good Work: Outside

Vendor

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This letter expresses appreciation for good work. It serves as a

this template

cover letter for workshop material.

Addison Manufacturing

6

P.O. Box 5310

Boulder, CO 80322

June 1, 20XX

Sharon Young

Right On! Writing

P.O. Box 6864

Boulder, CO 80322

Dear Sharon:

Enclosed is a summary of the evaluations from the accelerated

Reason

reading course. We are very pleased with the results and feel you

Appreciation

met our expectations with a difficult topic quite well.

It has been a pleasure working with you. Sorry that I missed the

Goodwill

last meeting of the group.

Again, thank you for tailoring the course and using our own

Thank You

Specific Details

materials so that company objectives were met.

Sincerely,

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Business Letters for Busy People

Goodwill Letters

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Acknowledging Accomplishments

In this letter, an employer recognizes a good idea of an

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employee and mentions the positive comments of others as well.

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Baker’s Department Store

432 Washington Ave.

6

Independence, MO 64052

December 12, 20XX

Sharon Rash

2508 East Elm

Independence, MO 64053

Dear Sharon:

You are doing a super job and it shows! Because of your efforts in

Appreciation

coordinating the seasonal decorations around one theme, each

department looks better — and that has the entire store looking

better. And, of course, this makes it a more pleasant place to work

for all of us.

Your efforts have been noticed not only by staff but also by our

Specifics

customers. Several have mentioned the “new” look. The extra time

you spent on this project is greatly appreciated; the enclosed is our

Enclosure

“Thank you for a good idea and a job well done.”

Sincerely,

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Business Letters for Busy People

Goodwill Letters

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A letter to thank a staff member for a job done well.

this template

Schwartz Manufacturing Company

P.O. Box 3732

Secaucus, NJ

07096

April 7, 20XX

6

John Matthews

819 Brookline Ave.

Secaucus, NJ

07096

Dear John:

Thank you for the excellent job you did in preparing and

Thank You

presenting the quarterly report! It was evident to me and to

the group that you had put a lot of time and thought into its

Specific Details

preparation. The handouts especially contained very useful

information, and you covered in your presentation all the points

you and I had discussed beforehand.

Your contribution to the success of Schwartz Manufacturing is

Goodwill

greatly appreciated!

Sincerely,

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Business Letters for Busy People

Goodwill Letters

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This thank you letter to an employee is specific. The letter

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gives details as to why the bonus and the recognition were earned.

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A Better Bookstore

499 West Eighth Street

Aurora, CO 80010

November 12, 20XX

6

Sheila Martin

1422 Cramer Ave.

Denver, CO 80121

Dear Sheila:

Thank you for the extra amount of time and effort you spent to

Specific Situation

ensure that A Better Bookstore was successfully represented at this

year’s Mountain State Professional Reading Teachers’ Conference.

A check is enclosed as recognition of your superior work.

Reward

The sales of reading materials for elementary-age students was

20 percent higher than we anticipated. More importantly, I am

Specific Details

confident that A Better Bookstore has gained new customers, due

to your knowledge of the materials for sale and your emphasis on

individualized attention to each conference participant you assisted.

Congratulations on a job well done.

Goodwill

Sincerely,

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Business Letters for Busy People

Goodwill Letters

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This letter acknowledges an accomplishment of a

client, employee, relative of a client or employee, or friend

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of the company.

this template

Pampered Prints

282 Kefauver Dr. • Mt. Vernon, KY 42040

6

March 30, 20XX

Maria Fernandez

3333 Trenton Way

Mt. Vernon, KY 42049

Dear Maria:

Your design for our Kute Kids line is outstanding! Pampered Prints

Acknowledgment of

is proud that you are one of our employees.

Accomplishment

Because of your design, Kute Kids is breaking all records in sales.

General Statement

About Achievement

During the first quarter, Kute Kids outsold all other lines in the

Size 6-12 category.

Keep up the good work. We need people like you, Maria, at

Encouragement

Pampered Prints.

Sincerely yours,

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Business Letters for Busy People

Goodwill Letters

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Follow-Up After a Sale

This letter is a follow-up to an event. It maintains positive

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contact and encourages repeat business from the client.

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WAVERLEY HOTEL

360 South Dearborn • Chicago, IL 60604

6

October 31, 20XX

Cynthia Brown

The First Management Group

110 First Ave.

Clayton, MO 63105

Dear Cynthia:

It was such a pleasure to have a group like yours as our guest! Not

Compliment

only did we enjoy having The First Management Group in our

hotel, but getting to work with you was an added benefit! You are

Goodwill

so professional and organized that you make us look good.

Cynthia, if there’s anything I can ever do to help you, give me a

Personal Note

call. Please stay in touch; the next time you’re in Chicago, we’ll

take some time and see the city!

Sincerely,

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Business Letters for Busy People

Goodwill Letters

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Explaining Policy and Position

This memo clarifies a company’s policy and position for its

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employees. Normally a memo would suffice, but a formal letter

may also be appropriate in certain circumstances.

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MEMORANDUM

6

Date:

December 23, 20XX

To:

All Employees

From:

Manuel Gonzales

Re:

Policy Concerning Sick Leave

There seems to be some misunderstanding concerning Swithams’

Statement of

the

sick leave policy.

Situation

Each employee is allowed 10 sick days per year during the first

Clarification

five years of employment. For five to 10 years of employment,

each employee is allowed 15 days of sick leave. Any employee of

10 or more years is granted 20 days of sick leave. Sick leave may

be accumulated up to one full year (365 days). After an absence of

two days, an employee must seek medical advice and present a

doctor’s excuse upon return to work. Failure to do so may result in

docking of pay for any sick leave after two consecutive days.

Consequence

For further information, refer to the employee manual, page 23, or

contact our Benefits Officer, Barbara Wieland.

I hope this clears up any misunderstanding, particularly concerning

Specific Issue

Goodwill

the doctor’s excuse.

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Business Letters for Busy People

Goodwill Letters

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Encouragement

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This letter offers encouragement to the employees of a firm.

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RM Trucking

8092 Las Noches • Santa Fe, NM 87538

505-555-0050

6

December 12, 20XX

Cappy Kappmeier

Wind Willow 13

Santa Fe, NM 87538

Dear Cappy:

Every year I take time to look ahead to what the next year has in

Purpose

store for our employees. Next year’s outlook is exciting.

In the past year, RM Trucking has experienced phenomenal

Explanation of the

Purpose

growth, moving from the tenth-largest trucking firm in New

Mexico to the second-largest. We project that in the coming year

we will become number one in New Mexico and number two in

the combined states of New Mexico and Arizona. It is because of

our farsighted staff that we have been able to achieve this kind of

Benefits

success. Naturally, this success affects everyone who works for

RM Trucking. Because of our unique profit-sharing plan, each

employee benefits.

Next year will be exciting at RM for all of us involved. I hope you

Restatement

will make the most of these opportunities.

Encouragement

Sincerely,

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