- •Writing business letters
- •I. Study the list of topical vocabulary to avoid the difficulties in understanding the text of this unit. Consult a dictionary to pronounce the words correctly.
- •II. Read and translate into Russian the following international words and word combinations. Make up sentences using them.
- •III. Read and translate the text, say what its main points are.
- •IV. Read the sentences, substitute the underlined words by the synonyms from the box.
- •V. Insert the proper prepositions.
- •VI. Make the following sentences complete by translating the words in brackets.
- •VII. Answer the following questions.
- •VIII. Read and translate the sample of a business letter. For more samples turn to Appendix 1.
- •IX. Compose the letter below placing its parts in the proper order. To practise in composing business letters turn to Appendix 2.
- •X. Write a business letter using the typical ways of beginning and finishing a letter.
- •XI. Speak on the topic “Writing Business Letters”.
- •Complete the business letters with the appropriate words or phrases listed in the box
IV. Read the sentences, substitute the underlined words by the synonyms from the box.
|
enclosures, to stress, correspondent, inside address, correspondence |
Business letter serves to order a product, to provide or request information, to complain about something etc.
The address of the person or company receiving the letter is usually typed on the left-hand side.
For the person receiving the letter it is usual to write a greeting such as Dear Mr or Dear Sir.
The subject line helps to emphasize the purpose of a letter.
If there are materials along with the letter, the abbreviation Encl. is typed in the bottom left-hand corner.
V. Insert the proper prepositions.
|
13: between (1) by (1) for (2) in (1) of (4) on (2) to (1) with (1) |
Writing business letters is very important … normal business activity.
Sometimes business letters are written … printed company forms.
The typical business letter consists … some standard parts.
All parts of a business letter are separated … a double space.
The name and address … the company to which a letter is written are usually typed … the left-hand side.
Sometimes the writer places the subject line … the greeting and the body of the letter.
In the introductory paragraph the author may refer … any previous correspondence or conversations, mention the sources … information and the reasons … writing the letter.
A letter on paper should always be signed … hand and … ink, because a signature is a personal mark … the author.
VI. Make the following sentences complete by translating the words in brackets.
The way of typing letter on a computer (с двойным интервалом) is called the block format.
The heading contains the (название компании) or a (логотип компании), the postal (адрес), the (номер телефона), the number of fax and (электронный адрес).
The date is typed two spaces below the (обратный адрес отправителя), always on the right-hand side.
The language of a (деловое письмо) should be (ясный) and (естественный).
As business letters are written (от лица фирмы или компании), the plural pronouns we and our are preferred to the singular ones I or my. Also the short forms such as we’ll or we’ve (следует избегать) in all formal and business letters.
The body of the letter consists of the (вступительный, основной и заключительный) paragraphs.
(Чтобы выделить) different logical parts more effectively, additional spacing is used (между абзацами).
(Принято) to start a new paragraph for each idea or (тема).
In the concluding paragraph it is usual to express (надежду на сотрудничество в будущем) or future success in business (для отправителя и получателя).
(Самые распространённые) expressions used for the complimentary close are Yours faithfully or Yours sincerely.
VII. Answer the following questions.
Why do people write business letters?
What are the main parts of a business letter?
What are the rules to be followed while typing or composing a business letter on a computer?
What is the heading? Where is it written?
Where is the inside address written?
What is the common greeting in a business letter?
What does the body of the letter consist of? What are the aims of different paragraphs?
What can you say about the language and style of business letters?
What is the most common complimentary close in a business letter?
What can be enclosed along with a business letter?